1. Data Collection and Consent

In compliance with Indonesian data protection regulations and international privacy standards, we inform you that personal data collected through our registration forms, manuscript submissions, or email communications will be securely stored in our database, with Pharmacosmic: Journal of Pharmaceutical Sciences as the data controller and responsible party.

By registering an account, submitting manuscripts, or sending emails containing personal data, you explicitly authorize us to process and store the provided information for legitimate academic and publishing purposes. This consent can be revoked at any time by contacting us at privacy@pharmacosmic.org, though revocation will not apply retroactively to data processing that has already occurred.

All data is handled with the utmost confidentiality and in strict accordance with Indonesian data protection laws and international best practices. Pharmacosmic is legally compliant with relevant data protection authorities and maintains appropriate registrations where required.

2. Purpose of Data Use

The personal data we collect is appropriate, relevant, and strictly necessary for the following legitimate purposes:

• Processing manuscript submissions and conducting peer review
• Managing user accounts and editorial communications
• Sending journal updates, publication notifications, and service announcements
• Recognizing returning users and personalizing journal experience
• Maintaining editorial records and supporting bibliometric analysis
• Ensuring compliance with academic publishing standards

Your data will not be used for any purpose other than those explicitly stated, and you are not obligated to provide information beyond what is necessary for our services. However, certain information is essential for us to deliver our academic publishing services effectively.

Unless otherwise indicated, all fields in our registration and submission forms are mandatory to ensure proper manuscript processing and editorial communication. You are required to provide accurate, complete, and up-to-date information. You bear sole responsibility for any direct or indirect consequences arising from providing false, inaccurate, incomplete, outdated, or unauthorized information.

We collect personal data based on your explicit consent and our legitimate interest in providing high-quality academic publishing services.

3. User Rights: Access, Rectification, and Deletion

Pharmacosmic is committed to upholding the highest privacy standards and respecting your fundamental rights regarding personal data, in accordance with Indonesian data protection laws and international privacy principles. You have the right to:

• Access: Request a copy of all personal data we hold about you
• Rectification: Correct any inaccurate or incomplete personal information
• Deletion: Request removal of your personal data (subject to legal retention requirements)
• Portability: Receive your data in a structured, machine-readable format
• Objection: Object to certain types of data processing
• Restriction: Request limitation of data processing under specific circumstances

To exercise these rights, please contact our Data Protection Officer at privacy@pharmacosmic.org. We will respond to your request within 30 days and may require verification of your identity.

Please note that requests for data deletion may not affect already published articles or editorial records that must be retained for academic integrity, legal compliance, or archival purposes.

4. Security Measures

Recognizing the trust you place in us and the critical importance of safeguarding your personal data, Pharmacosmic has implemented comprehensive technical and organizational security measures that meet or exceed Indonesian data protection requirements and international standards:

• Technical Safeguards: Advanced encryption for data in transit and at rest, secure server infrastructure, multi-factor authentication, and regular security audits
• Organizational Measures: Role-based access controls, staff training on data protection, incident response procedures, and regular policy reviews
• Physical Security: Secure data centers with restricted access and environmental controls
• Data Minimization: Collection limited to necessary information with automatic deletion schedules where appropriate

5. Data Sharing and Disclosure

Your personal data is processed confidentially and used solely for the stated academic and publishing purposes. We may share your information only in the following circumstances:

• Publication Requirements: Author names, affiliations, and ORCID identifiers are published with accepted articles as standard academic practice
• Service Providers: Trusted third-party vendors who assist with technical infrastructure, email delivery, or other essential services under strict confidentiality agreements
• Academic Partners: Indexing databases, libraries, and academic institutions for legitimate scholarly purposes
• Legal Obligations: When required by law, court order, or regulatory authority
• Institutional Affiliations: With your affiliated institution when necessary for academic verification or compliance

Metadata related to your journal usage may be aggregated and anonymized for statistical analysis and service improvement, in accordance with privacy regulations.

6. Email Communications

In compliance with anti-spam legislation and email marketing regulations, by accepting this policy, you explicitly authorize Pharmacosmic to send the following types of communications to your registered email address:

• Editorial Communications: Submission confirmations, peer review updates, and publication notifications
• Journal Updates: New issue announcements, calls for papers, and editorial news
• Service Notifications: Account updates, policy changes, and technical announcements
• Optional Communications: Newsletter subscriptions and promotional content (clearly marked and optional)

You may opt out of non-essential communications at any time by using the unsubscribe link in each email or by contacting us directly. Essential editorial and account-related communications will continue as necessary for service provision.

7. International Data Transfers

Personal data may be transferred to and processed in countries outside Indonesia to support our international academic publishing operations. We ensure appropriate safeguards are in place for all international transfers, including:

• Adequacy decisions by relevant authorities
• Standard contractual clauses approved by data protection authorities
• Binding corporate rules and certification schemes
• Explicit consent where required

8. Data Retention

We retain personal data only for as long as necessary to fulfill the stated purposes or as required by law:

• Active Accounts: Retained while account remains active or as needed for service provision
• Editorial Records: Maintained for academic integrity and compliance purposes (typically 7-10 years)
• Published Content: Author information retained permanently as part of academic record
• Communication Records: Retained according to business needs and legal requirements

9. Changes to This Policy

This Privacy Statement was last updated on May 25, 2025. Pharmacosmic reserves the right to modify this policy in response to changes in legislation, business practices, technological developments, or other factors affecting data protection.

Any material changes will be communicated through:

• Prominent notice on our website
• Email notification to registered users
• Updated version posted with revision date

We encourage you to review this policy periodically. Your continued use of our services after policy updates constitutes acceptance of the revised terms.

10. Contact Information

For any questions, concerns, or requests regarding this Privacy Statement or our data protection practices, please contact us:

Data Protection Officer: pharmacosmic@danudirja.or.id 
General Inquiries: pharmacosmic@danudirja.or.id 
Mailing Address: Jl. Tidung 7 Setapak 4 No. 191, Indonesia, Sulawesi Selatan, Makassar.